Mobilization & Demobilization Policy

Onload in Seattle

  1. An onload period will be determined by the ship as soon as the season’s operational schedule is finalized, with the optimal onload period within 2 weeks prior to HEALY’s departure from Seattle. The standard onload rate is one mission per day, therefore each mission will be assigned one day that will be dedicated to their equipment onload and storage.
  2. Shipment forms must be submitted for all arriving items regardless of delivery method (include items hand carried by the science party). This information will be critical in planning the organization of cargo space. A list of items that require special provisions (such as refrigeration, vans, and large equipment) must be sent to the Marine Science Officer at least one week prior to the onload. The Marine Science Officer will coordinate the onload of vans and large pieces of equipment so that they can be loaded directly off delivery trucks arranged for by the science party
  3. All shipments should be scheduled to arrive between 0730 and 1200 on the assigned day of onload. Morning arrival will facilitate organization and minimize time wasted waiting for shipment arrival. Science party members SHALL schedule shipments to arrive on their specified onload day.  Space in the receiving facility in Seattle is extremely limited and cannot accommodate science equipment long-term. The pier is not protected from weather and HEALY is not responsible for gear that must be left on the pier due to early arrival. Forklift support on the pier will be available between 0730 and 1530 (forklifts must be returned to base shipping at the end of the work day).
  4. HAZMAT must be shipped in accordance with all standard HAZMAT shipping requirements, including the appropriate MSDS(s).
  5. All boxes and equipment must be palletized whenever possible and clearly marked for delivery to HEALY.  Each box or piece of equipment MUST be marked with the designated colored tape for the appropriate mission(s).
    1. First mission = orange
    2. Second mission = blue
    3. Third mission = red
    4. Forth mission = green

The HEALY’s Delivery Address:

USCGC Healy WAGB-20

1519 Alaskan Way S

Seattle, WA 98134

Attn: MST 0801

The last four numbers are your cruise number)
 

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Offload in Seattle

  1. The offload will occur at the earliest availability, typically the first full working week after HEALY’s arrival in Seattle.  The standard offload rate is one mission per day.  Each mission will be assigned a day for offload and shipment pickup. During these days the ship’s force will oversee the offload of all properly packed/labeled boxes and equipment, including winches and science vans.  Prior to the offload, the ship’s force will stage and palletize to facilitate a swift offload.
  2. It is the science party’s responsibility to make shipping arrangements for all items. The Chief Scientist is responsible for providing a summary of all planned shipments, including a list of items that require special provisions (such as refrigeration, vans, and large equipment items) to the Marine Science Officer at least one week prior to the offload.
  3. HAZMAT must be removed and shipped in accordance with all standard HAZMAT shipping requirements including the appropriate MSDS(s). 
  4. Unless prior arrangements are made with the Marine Science Officer, all science party items must be removed from the pier by 1600 on the assigned offload day. Forklift support will be provided on the pier between 0730 and 1530 (forklifts must be returned to base shipping at the end of the work day).

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Mobilizing in port

If coming from sea, Healy will normally moor at 0900 on the day of mobilization (this time may be delayed for any number of reasons, please be flexible.).  The oncoming science party should anticipate being able to begin boarding approximately one hour after mooring.  If Healy is already in port, the oncoming science party may board after 1600 local time on the day prior to the first day of funded science; however, no services will be available to the science party prior to 0800 on the first day of funded science.  Science party members will have access to berthing, lab spaces, working decks and the dining facility (galley) beginning at 1600 the day prior to the first day of funded science, but no weight handling equipment will be operated and no set up assistance will be given until 0800 on the first day of funded science.  After 0800 on the first day of funded science, any safety concerns with the lab set up noted by the crew will need to be addressed by the science party before the ship departs port.  If an oncoming science party is boarding Healy on the same day that a demobilizing science party is leaving, then the oncoming science party may not use laboratories, berthing, and galley until after 1600.  The Chief Scientist must ensure that all luggage and equipment that is arriving be clearly marked with color coded tape to reduce transfer errors.  Healy’s departure time from port on the day of mobilizing will normally be one hour prior to sunset, but no later than 2000, unless otherwise requested from the Chief Scientist and agreed to by the Commanding Officer at least two weeks prior to the first day of funded science.  Changes to the departure time are always subject to port and tug availability.  A required attendance training session for the entire science party will be provided on the day of departure.  The ship will conduct man overboard and abandon ship drills within the first two days at sea; all members of the science party will be required to participate in both drills.

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Mobilizing away from home port

  1. Embarkation time for the oncoming science party will be determined as soon as the operating season schedule is finalized. Please do not come aboard prior to the assigned embarkation time, as the ship’s crew will still be in the process of making spaces ready for your arrival. At the latest, anticipate boarding by 1600 local time on the day prior to the first day of funded science or transit.
  2. Science party members will have access to berthing, lab spaces, working decks and the dining facility (galley) upon embarkation. As is reasonable within the workday, assistance will be provided to the science party for lab set-up and storage on the day of embarkation and throughout the mission. Prior to departure from port, all gear in labs and berthing spaces must be stowed for sea.
  3. The Chief Scientist must ensure that all luggage and equipment is clearly marked with color-coded tape to reduce transfer errors
    1. First mission = orange
    2. Second mission = blue
    3. Third mission = red
    4. Forth mission = green
  4. Changes to departure time are always subject to weather and tug availability
  5. A safety orientation session will be provided on the day of departure and is required for the entire science party (including returning personnel).  The ship will conduct man overboard and abandon ship drills within the first two days at sea; all members of the science party will be required to participate in both drills.

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Mobilizing at sea

Healy will normally begin mobilizing at sea at 0800 local time or sunrise, whichever comes later and/or when the weather allows.  If mobilizing is incomplete at sunset, shore to ship transfers will be suspended until 0800 local time or sunrise, whichever comes later on subsequent days.  The oncoming science party may use laboratories and berthing after the noon meal.  The oncoming science party may use the galley at the first meal served after arriving.  The Chief Scientist must ensure that all arriving luggage and equipment be clearly marked with color coded tape to reduce transfer errors.  A required attendance training session for the entire science party will be provided on the day of departure. The ship will conduct man overboard and abandon ship drills within the first two days at sea; all members of the science party will be required to participate in both drills. Notes:

  1. Healy may deviate from this policy based upon the unique needs of the mission.  The Chief Scientist must communicate these unique needs early and often during the pre-deployment preparation.
  2. Healy’s working hours are 0800-1600 while in port for mobilization, demobilization, onload, and offload.

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Demobilizing in port

Healy will normally moor at 0900 on the last day of funded science; however, this time may be delayed for many reasons, be flexible.  The departing science party may use laboratories, berthing, and the galley until noon the day after the last day of funded science.  Unless agreed to by Healy’s Marine Science Officer, by 1200 on the day after that last day of funded science, all luggage, science equipment, and samples must be offloaded or properly packed, marked and stored in the hold if it will be offloaded in Seattle.  Please read “Offload in Seattle” to learn more about Healy’s offload policy.  The Chief Scientist must ensure that all luggage and equipment that is departing be clearly marked with color coded tape to reduce transfer errors.  Persons may not leave the ship until they have completed the check-out process.  Persons who are members of both the disembarking and oncoming science party may remain aboard using berthing and the galley when Healy is in a port other than its homeport of Seattle.  Persons remaining aboard for this reason are not guaranteed the same stateroom and may be required to move staterooms.

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Demobilizing away from home port

  1. HEALY will depart the science area as required to arrive in port on time. The typical transit time between Barrow, AK and Dutch Harbor, AK is 4 days, however, the Commanding Officer may depart the science area early in order to accommodate or avoid adverse weather conditions.
  2. The departing science party may use laboratories, berthing, and the galley until noon of the day after arrival in the demob port.  Unless otherwise approved by HEALY’s Executive Officer, all luggage, science equipment, and samples must be offloaded or properly stored in the Cargo Holds before departure (please read “Offload in Seattle” to learn more about Healy’s offload policy in homeport).  The Chief Scientist must ensure that all departing luggage and equipment is clearly marked with color-coded tape to reduce transfer errors.
  3. Science party personnel may not leave the ship until they have completed the check-out process and received approval from the Berthing Coordinator.
  4. Persons who are members of both the disembarking and oncoming science parties may remain aboard and have full use of the galley and their assigned berthing.  However, persons remaining aboard for the next mission are not guaranteed the same stateroom and may be required to move staterooms. 

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Demobilizing at sea

Healy will normally begin demobilizing at sea at 0800 local time or sunrise, whichever comes later and/or when the weather allows.  If demobilizing is incomplete at sunset, ship to shore transfers will be suspended until 0800 local time or sunrise, whichever comes later on subsequent days.  The departing science party may use laboratories and berthing until 0800.  The Chief Scientist must ensure that all departing luggage and equipment be clearly marked with color coded tape to reduce transfer errors.  By 0800 of the demobilization day, all science equipment and samples not leaving the ship until Seattle must be properly packed, marked and stored in the hold; everything leaving the ship must be staged in the helicopter hangar.  Please read “Offload in Seattle” to learn more about Healy’s offload policy.  Persons may not leave the ship until they have completed the check-out process.  The departing science party may use the galley while still aboard.

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